Dispatcher (School Bus)

Lincoln University, PA
Full Time
Mid Level

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POSITION SUMMARY:

This field position will dispatch drivers in accordance with contract requirements and in compliance with State and Federal regulations. Coordinate scheduling of trips from inception to completion.
 

Essential Duties & Responsibilities:

  • Support and assist the Operations Manager to provide positive representation of the Company.
  • Monitor the daily driver radio communications; provide driver updates, ensure on-time performance, troubleshoot and respond to driver emergencies, breakdowns and need for assistance.
  • Interact with appropriate personnel regarding equipment, driver hours & customer issues.
  • Respond to issues in a calm, professional manner, with a clear, distinctive and reassuring voice, in a non-confrontational manner.
  • Troubleshoot driver performance issues and report issues to Transportation Supervisor.
  • Control costs by monitoring driver hours.
  • Serve as liaison between School Districts, clients, outside vendors to coordinate efficient and timely processing of trip requests.
  • Prepare computerized trip schedules for drivers detailing pickup/drop off destinations.
  • Prepare trip estimates, finalize pricing for all trips, prepare invoices and submit to Transportation Supervisor for approval.
  • Log trips and rotation of drivers in database on trip schedules and maintain files on trips by month.
  • Route materials in various stages for approval by school districts, clients and account services.
  • Communicate to school districts and schools (administrative staff) items of interest when needed.
  • Handle problems between drivers and schools pertaining to trips.
  • Take and assist in resolution of complaints from parents, schools, transportation directors and customers.
  • Process trip changes and communicate changes the drivers when necessary.
  • Handle changes to schedules for current week.
  • Assist in the operation functions of the School Bus Division.

Qualifications: The requirements listed below are representative of the abilities needed to perform the essential function of this position in a field environment.  Reasonable accommodations may be made to enable individuals with disabilities.·

  • Excellent communications and customer service skills.
  • Communicates effectively orally and in written form. Obtains and then passes on information to appropriate individuals.
  • Computer literacy including development of spreadsheets and word documents, tracking data and generating reports.
  • Computer literacy - knowledge of database software; Internet software; spreadsheet software and word processing software.
  • Good organizational skills and attention to detail.
  • Ability to handle difficult situations professionally and in a non-confrontational manner.
  • Willingness to work a flexible schedule, including weekends.
  • Works well as part of a team; systematically encourages and supports others.
  • Valid Driver’s License.
  • Must be willing to obtain a CDL with P (passenger) and S (School Bus)

Overview of Krapf Bus Companies:

Krapf Bus Companies Vision: We will provide the best passenger transportation anytime, anywhere. Krapf is serious about service and safety. We are one of the largest private, family-owned school bus contractors in the U.S. In addition, Krapf has transit, paratransit and charter lines of business. Founded in 1942 with two employees, Krapf has grown to thousands of employees in multiple states.

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